A cheaper alternative to When I Work for team messaging
When I Work charges per user, starting at $2.50 each per month. If your team mostly uses it for messages rather than scheduling, you’re paying scheduling prices for a messaging job.
What you’d pay at your team size
| Team size | Airhorn | When I Work |
|---|---|---|
| 10 employees | $12.50/mo | $25.00/mo |
| 15 employees | $16.25/mo | $37.50/mo |
| 20 employees | $20.00/mo | $50.00/mo |
| 30 employees | $31.50/mo | $75.00/mo |
| 50 employees | $46.50/mo | $125.00/mo |
Airhorn prices are exact. When I Work prices reflect their published pricing as of October 2026, may have changed, and may vary with message volume and billing period — check their site before deciding.
Why it’s cheaper at every size
Per-user scheduling software has to price in schedules, swaps, availability, and time tracking for every seat. Airhorn only sends messages, so the per-person price is less than a third of When I Work’s entry rate.
What you give up
Scheduling and time tracking. If you schedule on paper, in a spreadsheet, or in your POS, you weren’t using them anyway. If you depend on them, keep When I Work. The full comparison.
Text your whole team at once
Add your team, they reply YES to confirm, and you broadcast from one dashboard. $5/mo plus $0.75 per employee — no contracts.
Free for 7 days and 60 messages — no credit card. Your trial starts when you send your first broadcast, not when you sign up.