Staff Saturday’s wedding from one text
Event staffing means asking forty people whether they’re free for a Saturday five hours from now, then telling the twelve who said yes where to park. Airhorn does both without a single group chat.
An on-call pool, not a fixed schedule
Most catering and event teams work from a pool of servers, bartenders, and setup crew who pick up events as they come. The work is mostly asking: who’s free, who’s confirmed, who’s still needed.
What event companies broadcast
- Availability requests. “Wedding Sat 6/14, 3pm–11pm, 10 servers needed. Reply YES.”
- Call times and venue details for the confirmed crew.
- Dress code — black tie, all black, company polos.
- Changes — venue moved indoors, guest count up, call time earlier.
- Last-minute fills when someone drops the day of.
Confirmed crew as a group
On Airhorn Plus, create a group for each big event’s confirmed crew so the call-time message goes only to the people working it.
Event staff pool of 45
$42.75/month
Plus plan — $9 base plus $0.75 × 45 employees. Includes 1,350 messages a month (30 per employee), pooled across the team. Unlimited managers, cancel anytime.
Ask the whole pool at once
Availability requests, call times, and changes by plain text, with replies kept private.
Free for 7 days and 60 messages — no credit card. Your trial starts when you send your first broadcast, not when you sign up.