Payday and payroll text templates
Money messages need to be precise. Say what’s happening, when, and who to ask — and if something’s gone wrong, say so before anyone finds out from their bank.
Timesheets and punches
Reminder: review and approve your hours by [Mon 10am] so payroll can run on time.
A few missed punches last week. If you forgot to clock in or out, tell me by [Tue] so you're paid correctly.
Please clock out before you leave, even on short shifts. Missed punches have to be fixed by hand.
Payday reminders
Payday is [Friday]. Direct deposits post by [9am]. Questions about your hours - see me before [Wed].
Paychecks are ready to pick up at [the office] after [2pm].
Because of the holiday, payday moves to [Thu 12/24] this week.
Delays and errors
Heads up: this week's pay will arrive [1 day late, on Sat] due to a [bank holiday / payroll issue]. I'm sorry for the hassle.
We found a payroll error affecting [some] paychecks. Corrections will be paid by [date]. I'll talk to each of you affected.
Update on the pay delay: deposits are processing now and should arrive by [time]. Thank you for your patience.
Tax forms and paperwork
W-2s are available [in the payroll portal / at the office] by [Jan 31]. Update your address with me if you moved.
Never text pay amounts or bank details. Keep these messages to dates and instructions; anything about an individual’s pay goes one-on-one.
Get ahead of payroll questions
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